for Adult and Junior membership are available for download at the bottom of the page (Additionally there is an application for the Grave Medallion that is available to Certified Members by application only). Each application should be printed
on LEGAL (8.5" x 14") paper (proofs can be on letter sized paper) and
mailed or emailed to the Registrar General or the Assistant Registrar
General with a non-refundable application fee of $75 to apply. This
$75 fee is due with the submission of your paperwork to the registrar.
This payment will be converted to your first annual membership dues upon
acceptance into membership by the registrar. Checks should be made out to "SFA Old 300". Applications can't be processed without that fee.
(Online payments are not functioning at this time)
After your acceptance dues will
then be $50 annually, to remain a Member in Good Standing. Your annual
membership dues allow our organization to operate and promote the
History of the Old Three Hundred and their place in Texas History.
you wish to put together a supplemental application, then please
contact the Registrar General or Assistant Registrar General for
assistance. The fee for Supplementals is $35.
do accept posthumous applications as long as a copy of the death
certificate is attached. Obituaries are not acceptable for
contemporary/modern posthumous applicants.
Posthumous applications are also $75, but they do not have to pay dues
later. If you wish a certificate for the posthumous member, please include
a note to the Registrar indicating that choice.
Junior members do not pay annual dues until after their 18th birthday. They do still have an application fee of $75.
Registrar General is Charleen "Charlie" Mullenweg, and her mailing
address is 3736 Bee Caves Road, Ste 1 #206, West Lake Hills, TX 78746. Her email
The Assistant Registrar General is Bobbie Wilson, and her mailing address is P.O. Box 44, Pattison, TX 77466.
We have put together a guide for you to help you create your application. Please review ALL the instructions before filling out your application.
ancestor must be lineal (i.e. great-great-great
grandfather/grandmother). Collateral ancestors (i.e. great-great-great
uncle/aunt) are not acceptable.
- Per our bylaws, your ancestor must be found in the 1897 article by Lester G. Bugbee in the Texas Historical Association Quarterly, volume 1, pages 108-117. You can find the article on archive.org.
- Applications are generally worked on once a month about the middle of the month for 2-3 days. Papers have to travel across Texas for signatures, and it will take a while for your application to be processed and your certificates signed. Bobbie and I are both volunteers, so please remember that in your correspondence.
- You must fill in every person between you and your Old 300 ancestor. This includes spouses.
NOT send originals of sources. We cannot return them. If there are
social security numbers on a piece of documentation, please black it
must fill in as many dates and places as you can. It's OK to make
logical choices. For instance, if your ancestor is alive in the 1880
Census, and not found in the 1900 Census*, then under death date you can
mark "liv. 1880C". Or if the 1850 Census indicates that your ancestor
was 30 years old, then you can put the birth date as "ca 1820" (ca
meaning circa or around). If you don't know where someone died, but you
know where they are buried, then in place of death you can put "bur.
most important documentation is the document that proves the bridge
between generations. A death certificate that shows the deceased's
parents proves the bridge between the two generations mentioned. A will
where a man names his legatees can prove the bridge between two or
three generations. If you are missing this bridging documentation, we
will ask for more proof.
- If a document isn't legible, consider submitting a transcript. If you can't read the document, we can't read the document.
- If you write down an item, you MUST prove that item with a document. If you make a guess, then please let us know what led you to make that guess.
write the complete source. If you are using a publication, please
include the full title, author, publication place and date, and pages
referenced in your source citation. If you use a long titled book in
several generations, it's OK to abbreviate after your first citation.
The Billingsley (Billingslea - Billingsly) Family in America, Harry A. Davis, Washington, DC, 1936: 271
can later be written as "The Billingsley..., Davis: 271"
"I have a relative in the Old 300" - This makes the application process a lot easier. You just have to prove the connections between you and the member. Here's some FAQ/common pitfalls to avoid:
- Fill in the whole application. All the names, dates, and places.
- For all the common ancestors, write the words "See application (insert member #), (relationship)" in the proof area.
- If you don't have the member number, please contact Bobbie or me.
- Here's some examples:
Your sibling is a member:
we just need a copy of your generation's source paperwork (birth certificate,
marriage certificates, etc.) showing that you share the same parents
Your aunt/uncle is a member: we need a copy of the source paperwork for your generation and your parent's generation (your parent must list the same parents at the member)
Your cousin is a member: same as an aunt/uncle.
Acceptable documentation includes:
issued birth, death, and marriage certificates for all events that
occurred after the state began issuing those documents (i.e. in Texas
marriage certificates were issued beginning with the formation of the
colony in 1821, but birth and death certificates weren't issued until
1914 or so). If you have international documents, please contact us for
guidance. If your record is older (before 1960), it is sometimes
available online, usually on ancestry.com. If you don't have access to that resource, let us know and we can check for that record for you.
records - not only modern military service records, but there are
amazing records that have been created since the colony's founding.
These include (but are not limited to) the Texas Revolution, The Mexican
American War, The War Between the States/Civil War/The Recent
Unpleasantness, The Spanish American War, WWI & II (including the
draft registration cards available on Ancestry and Family Search), the
Korean War, and the Vietnam Conflict. At least one member of the Old
300 was a veteran of the Revolutionary War (William Gates), so his
records from that conflict were helpful. Don't forget the war of 1812.
records including Texas Rangers records, police records (I once found a birth
date in an arrest record in Harris County), business records, funeral
home records, orphanage records, jail records, and asylum records are
all excellent sources of information.
- Court records - especially probate and estate cases!!!
- Bible records - you must include a copy of the publication page with the date of publication
& Periodical records - including obituaries. You can just send a
copy of the relevant portion of the page if you include the publication
name, date, and page #.
of Texas Online - this is a great free resource, though it usually only
covers the last couple of generations of your application.
histories - these are considered on a case by case basis but are
usually acceptable. Please remember to include the fly/publication
page, in case we need to pull that book ourselves.
- Federal and State Censuses - these can often be found for free on familysearch.org
- Tombstone photos with legible carving
- Tax & Land Records
Signed and Approved applications from select lineage societies:
Daughters and Sons of the Republic of Texas, The San Jacinto
Descendants, and The Alamo Defenders Descendants Association. The
acceptability of these signed and approved applications will be
continuously reviewed. If the genealogy standards of these societies
fall behind our standards, we will remove them from the list. You must
still provide a copy of your birth and marriage certificates, and also
provide documentation for the "blank spots" that your society
application does not cover. An example:
Gates died in 1828, and was not a resident of the Republic of Texas.
My application is for his son, Samuel Gates, so I have to provide proof
of the bridge to his father, and that his father was one of the Old 300
Sources that will not be accepted:
- Printed family trees. Do not send these.
A Grave - we can only use photographs from F.A.G., not anything that is
written on the site. When using a photograph, please indicate to the
side or back what the memorial number is. If the tombstone isn't
readable in your printout, then we can go to F.A.G. to look at the
memorial to see if the photo there is legible.
- Screenshots of sites - please download the document. We need full size and legible copies of the documents.
- Emails from relatives or researchers
- Wikipedia entries.
- Photographs of the family or the family home. These are lovely, but not relevant.
- Message board entries.
documentation is subject to review and can be rejected. When we do
that, we generally offer you some alternative avenues for research.
Consider checking the FREE FamilySearch Research Wiki to learn about the
plethora of documents that were available, and when: https://www.familysearch.org/wiki/en/Main_Page
Abbreviations that you can use:
aft. - after
BC - birth certificate
bef. - before
bur. - Buried
ca - circa
Co. - County
- i.e. "1850C of Ellis Co., TX" means Census, and refers to a Federal
census. For a state census, you can use "1855C State of TX, Ellis Co."
DC - death certificate
liv. - Living
MC - marriage certificate
Don't lose hope! Bobbie and I are here to help if you need it. We can't do the research for you, but we can help you do the research.
1890 census was 98% destroyed in an arson incident, though a small
portion of Texas did survive. By small portion, I mean "J.P. No. 6,
Mountain Peak, Ovilla Precinct (Ellis County), Precinct No. 5 (Hood
County), No. 6 and J.P. No. 7 (Rusk County), Trinity Town and Precinct
No. 2 (Trinity County), Kaufman (Kaufman County)" JP stands for Justice